The Print Office Lists and Terms tab page of the Church Office Terms choice on the Tools Menu provides the means to print several items specific to the nomination process.

Before you attempt to print a list here, you must first have entered all the church offices and ministries for names in your file using the Offices field. After the offices have all been defined, set the position each person holds for the office and the ending date of their term by using either the Offices, Positions, & Terms by Name function or the Positions & Terms by Office List function.

Once the offices, positions, and terms have been defined, then create one or more committees using the Define Committees option. Make sure to define which church offices are to be handled by each committee.

Output Options

There are four types of output that can be printed here. Each of them have their own options, but all of them are affected by the Invert Name check box. Check this box if you wish to have the last name printed first.

Nomination Forms

When this item is selected on the Output Forms combo, the list of committees will appear in a grid. CMD will print all offices or ministries lists associated with the selected committee.

There are several options you can select to alter the way the list will be printed:

•Print Form without Showing Term Expiration. Use this option to print the list without any highlight of names with expiring terms.

•Print Form Showing Term Expiration. Use this option if you use terms for your ministry/office positions and want to highlight those that expire in the current year.

•Highlight year. If you wish to have a specific year serve as the end of term year, check this box and select the year with the spin box. Each name holding the particular office being printed whose term is to expire on the selected year will be printed in bold along with blanks after their name to record a renomination or the name of a different person.

Full Nominating Committee

Use this form when you want to print a list of all members of all committees in alphabetical listing showing home and work phone numbers. This page should only be given to other committee members.

There is space provided to enter text for a header on the page. The header information will be printed in 18 pt bold type to make it stand out. Don't enter any header information if one is not needed.

Sub-Committees

This output form option may only be sent to a disk file. There are no choices other than Invert Name to be made. This form prints to a disk file each committee's name, the names and phone numbers of its members, and then the leader, pastor, and secretary assigned to the committee.

When you click Print, a standard Windows Save dialog will appear that you can use to navigate to a folder that you normally place doc files in. Give the file a unique name that you will be able to remember. The file extension .doc will be automatically appended to your file name. When the printing is finished, you may open the resulting file in your word processor for editing as needed.

This form was sent to a disk file because there is no way to determine in advance a pleasing output format since each church's committee list and structure will likely be different. Exporting this information to a disk file enables CMD to print the raw data for you that you can then edit into a format that is pleasing for your setting. Each field in the data is separated by a TAB character, so you can set tabs accordingly.

Office Roster

This form is meant to be used when the nomination process is all complete, and you have updated all the offices fields to account for the finalized roster of office and ministry positions filled. It may also only be sent to disk because you will need to have complete control over margins, tabs, and font size for this report.

To select the Offices to be printed, click the Select Specific Offices button. Select the offices in the order you wish for them to be printed by finding the office on the list on the left side, highlight it, then click the button to move the selection to the list box on the right side. Once you have selected the offices you wish to print, click OK.

If you decide you want to move the order in which the offices will be printed, click on the specific office you wish to move in the list, and then click either the Move Item Up or Move Item Down buttons to move the item to where you want it. Repeat as necessary to get your list in the specific order you wish.

If you wish to get all offices for the list, click the Get All Offices button. The Clear Offices button will clear the list of offices that will be printed. Note, however, that the Select Offices process will also clear the list of offices first.

Click the radio buttons to print either First Name or Goes By in your list. Check the Invert Name check box if you wish to have the Last Name printed first.

Finally, there are 3 Standouts options. If you check the boxes for Ex-Officio, Emeritus, or Pastors, then names with those positions will be called out from the list and printed at the end of each listed office. If the boxes are not checked, names whose positions match the unchecked boxes will be included in the regular list of office holders/ministry participants.

The resulting disk file is a text file that can be imported into most major word processors. From there you can control the margins, fonts, columns, and page breaks.