The Define Committees tab page on the Church Office Terms dialog on the Tools Menu allows you to define one or more committees, their membership, and their nominating responsibilities. Defining committees enables CMD to automatically generate nomination forms that you can distribute to those who will be participating in the nomination process to make their job easier.

Working with Committees

To create a new committee: Click the + button on the navigation bar in the upper right corner of the dialog. When you do this, a new line will be opened so that you can provide basic information about the committee. Click directly in the Committee Title field and enter a designation for the committee. Any designation will do so long as it is unique from any others that you may enter. If you have only 1, just enter NomCom or something similar.

Press TAB to move to the Leader field. If you know the leader or chair of the committee, just type in the name and press TAB to do the same for Secretary and Pastor.

To edit a committee: Click directly in any field of any committee you wish to edit and make the changes you wish. Click the check mark icon on the navigation bar when finished.

To remove a committee: Click anywhere on the row of the committee you wish to delete and then click the - button on the navigation bar.

Committee Members

To add or remove committee members, first select the committee to which the names will be identified. Then use the navigation bar just above the Committee Members grid. When you click the + icon, space will open up for you to type in the Goes By and Last Name fields. To remove a name, click on it then click the - button on the navigation bar.

Office/Ministry List

The Office/Ministry list is the list of those offices or ministries or committees that the members of the selected nominating committee will be working to fill. If your church uses only one nominating committee, then you should add each office from your Offices menu field to the Office/Ministry list. You can do this by clicking the Add All Offices button. If you use more than one committee to divide up the work load, then select only the offices or ministries or committees that pertain to the selected committee.

To add items to the office/ministry list, click the + button. When the new blank appears, click the small icon to the right edge of the field to see the list of Offices currently defined in your system and select the item you wish from the list. Click the + icon to enter more, or click the check mark icon when you are finished adding the last one.

You may also selective clear the committee members for the selected committee or erase all the offices defined for the selected committee. Select either of these functions by clicking on the Clear all Offices button.

Clear All Committees

Click the Clear All Committees button only when you wish to clear all information about all committees from the screen.