Worship Elements tab page (Worship Planner)
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The Worship Elements tab page of the Worship Planner dialog allows you to enter each element that will appear in a worship event, whether done by an individual, a group, or by the congregation.
Further, you can specify the length of time allotted for the element, its title, where in the worship space it will be done, lighting, sound, and any instructions for the deacon(s).
To begin the process, first select the worship event from the drop-down worship event list. Press TAB to move to the First Element Start Time field. This time may be different than the Event Time field on the Worship Events page. Sometimes you may wish for a prelude to begin earlier than the actual program start time.
While this is really up to you, we've designed this feature so that you can enter virually any type of element that might go in a worship service: Welcome, hymns, prayers, special features, offering collection, sermons, drama sketches, anything. The more detail you add, the more useful will be the flow sheet that can be printed of the worship service.
Click the + button on the navigation bar to add a new element. When one is added, you'll be sent to the Type drop-down list where you will select Individual, Group, or Congregation.
•Individual. When Individual is chosen, the two small icons to the right of the Name field are enabled. Click the first one with the pair of glasses if you wish to look for a name in your CMD data file. If the name is there, his or her phone numbers will be remembered (though they won't be shown here). If you wish to enter a name directly (useful if the name is not in your CMD data file and you have no other reason to use the name), click the second button with the telephone on it. This will bring up a small dialog where you can enter the name and phone numbers.
•Group. When you select this option, click the first button, the one with glasses, to search the list of groups. Select the one you wish to use.
•Congregation. No other choices is necessary for the Name field when you make this choice.
The Element field is where you enter the specific part of the service the individual, group, or congregation will be doing. The items on this list change according to what was selected in the Type field above. While you may type in any worship element that you wish, most of the possibilities will have been provided for on the list for your convenience.
Enter the title as appropriate and then estimate the time this element will take.
Entering the title for the sermon, hymns, readings, etc, will help you search for them later on when we add additional functionality to this feature.
The fields on the right side record details for staging, sound, lighting, visuals (computers, projectors, PowerPoint, etc), and deacon instructions. Use which ever of these fields are useful to you.
You'll note that each new element will be added to the list in the grid in the lower part of the page. Don't worry about the order of the items as you add them to the list of elements. You will be able to adjust the order that elements appear before you print a flow sheet. This means that you can define elements any time during the week as they are settled.
Once all the elements have been entered, you'll want to make sure they appear in the proper order. To do this, simply enter numbers in each element starting with the number 1 in the Order field of the very first element. Find the next element in the order and enter the number 2. Proceed in this manner until all elements are numbered correctly.
As numbers are added, elements will be shifted in the visual order to reflect the position in the worship event that you've given them.
Once the elements have been defined, the final step will be to print them using the Print tab page.
You may wish to use templates for those worship events that are fairly static in nature. Templates will remember all information about a worship event that you've defined except fot two things: First Element Start Time and the actual element time. Those will have to be entered manually should you decide to use a template.
To save a template, define the worship elements you wish to have included in the template, including the order that you'd like them to appear when the template is called up again. Once you have all the elements just as you want them, click the Templates button near the upper right corner of the tab page and select Save/Delete Templates.
When selected, a small dialog will appear. If you wish to add a new template, click the + button on the navigation bar. Do not simply modify the name of a template that already appears! When the edit box clears, enter the name for the new template. After you've entered the name, click the small check mark icon on the navigation bar and then click OK.
When you wish to use a template later on, first make sure you have defined the worship event and have selected it using the Event Date control at the top left corner. If there are already some elements defined, you should click the Clear all elements button at this time.
Then click the Templates button and select Load a Template. A small dialog will appear listing all the template names you have defined. Select the one you want and click OK. The elements in the template will automatically populate the selected worship event.
If you wish to remove a template, click the Templates button and select Save/Delete Template. Use the navigation bar's scroll buttons to find the template you wish to delete. Once it's name is visible in the edit box, click the - button on the navigation bar.