Printing Lists and Reports > Selection tab page (Print Names) > Field-based Selections (Print Names)

The items in the Mail Fields box on the Selection page of the Print Names dialog allows you to print lists based on specific mail field criteria.

To be able to use any of the mail fields as criteria, first click the Field-based Selections button in the upper left corner of the Selection page in the First Step Selection box. This will enable all the mail fields (along with all the other fields on the Selection page). You can now click on any of the mail fields that you wish to use as the criteria for the list.

Please note that this is not where you decide how the list will look, so don't click these fields thinking that this means that you are electing to print the address, city, state, and zip in the report. What you click here will be used as the criteria for the list, not the list of actual fields that will be included when the list is printed!

Only when you click the check box for a specific item will the edit or combo box to its right be enabled. In other words, you cannot type in the name of the State until you first indicate that you want to use this field as part of the criteria by clicking on the check box to the left of the word State/Province.

You may select as many of the Mail fields as you wish as the criteria for your list. Just remember that names will have to match all the criteria you select in order to be included in the list.

When you select Blank Address, only names with a blank address will be included. When you print a list with Blank Address as a selection, make sure that you also check the Include Names With No Address box on the Print Control page or no names will be printed!

The E-Mail OK field provides two choices: those names whose E-Mail OK field is checked and those whose E-Mail OK field is not checked. Select the option that you are looking for from the menu in the combo box.