Field-based Selections (Print Names)
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<< Click to Display Table of Contents >> Navigation: Printing Lists and Reports > Selection tab page (Print Names) > Field-based Selections (Print Names) |
The Field-based Selections option in the First Step Selection box in the upper left corner of the Selection page of Print Names in File, allows you to select any one or any number of the fields displayed on the screen to use as the criteria for a list or report.
In fact, the various check boxes that let you pick from among the various fields are not enabled unless you select this option first.
To use a field as a criteria for a list, click the check box beside the field you wish to use. For example, if you wish to print a newsletter list, click the check box to the left of "Newsletter List." Lists in CMD may be as simple as selecting one item as in this example. However, CMD allows you to be more creative and specific with your list.
For example, if you wish to print a list of newsletter recipients who live only in San Francisco, you would click both Newsletter List and City. Once you click City, the edit box directly to its right will be enabled so that you can enter San Francisco.
When you initiate printing, names will have to meet both criteria in order to be included - they must be marked to receive the newsletter, and their address must be a San Francisco address.
You can continue to carry this as far as you wish. Let's build on the above example to illustrate. Let's say that you want to print a list of newsletter recipients who live in San Francisco who are between 30 and 40 years of age and single.
To accomplish, you would click Newsletter List, City (and then type in San Francisco), click Marital Status and then select Single from the menu on the combo box just under the Marital Status check box, and finally click Age Group and enter 30 and 40 as the two numbers.
Only those names who are marked to get the newsletter who live in San Francisco who are single and between the ages of 30 and 40 will be included in the list.
Just remember that whenever you select more than one field in a multi-field selection, names have to meet each of the qualifications you specify by the choices that you make.
There are separate help topics for each of the boxed lists of fields: