Iterative Reports Selection (Print Names)
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The Iterative Reports item in the First Step Selection box on the Print Names Selection tab page, allows a convenient way of printing a batch of reports based on the items you select from a menu-oriented field. CMD will iterative through each of the items you selected, printing in turn the report type you have selected, for the group of names associated with each of the the menu items you have selected.
Let's assume you wish to print weekly attendance grids for all your children's divisions. You can certainly use the selection tools on the Print Names Selection page to select a given SS Class/Division and then go to Print Control to set up and print the grid for that class, then return to the Selection page to select and print the next class, and so on until you are finished printing all the grids you need.
With Iterative Reports, you first select in advance all the classes that should be included in the report and then go to Print Control to set up the grid. When you click Begin Printing, the grids for each of the selected classes are printed in one batch, making the entire process much faster and much less user-intensive!
Iterative reports can be based on many of CMD's menu-oriented fields. You will need to first tell CMD which menu to use, which items from the list should be the basis for being included, and in what order you want the reports to be printed.
When you select Iterative Reports in the First Step Selection box, the Iterative Reports Selection dialog appears. Use the drop-down box to select the menu-oriented field you wish to use as the basis for your iterative printing.
Once the menu field has been selected, it's currently-defined list of items appears in the list box on the left. Now select the items you wish to have included in the printed reports. You can either click on one of them and then click the Add Selected Items button to move your selection to the right-hand list box, or you can hold Ctrl down while you click a number of items to select them together, and then click the Add Selected Items button to move them all at once. Note that you can also select all items from a menu with one button.
If you wish to remove one or more items from the Selected, list, click on the item(s) to be removed, then Remove Selected Items button. You may erase all selections by clicking Remove All Items.
The reports will be printed in the order they appear on the Selected Items list. If you wish to order them alphabetically, click the Sort Items in Alpha Order button.
If you wish to rearrange the items manually, you can click on any item and drag-and-drop it to the desired position on the list.
One final selection should be made before you leave this dialog. At the bottom of the dialog, there is a combo box that allows you to determine the page headline that is to be printed on each page of the report. The default choice is for CMD to use whatever is in the Page Headline box on the Print Control page. The second choice is to use what's in the Page Headline box but append the menu item currently being printed to it, and the third choice will make the menu item itself what's printed for the Page Headline.
When you are all finished with your selections, click the Finished With Selections button. You'll be taken immediately to the Print Control page, where you can select the appropriate Output Form and other parameters for the type of report you wish to print. Once everything's set, click Begin Printing, and CMD will iterative through your list of menu item choices and print a separate report for each one, but all in the same batch.