Printing Lists and Reports > Selection tab page (Print Names) > Field-based Selections (Print Names)

To use attendance as a criteria for selecting names to be included in a printed report, check the Attendance check box in the Church & Personal Information column on the Selection page of Print Names.

The Attendance Selection dialog first appears with only two selections available: List Names By... and Date. By default the selection in List Names By is Date. Each option on the List Names By... combo allows a different level of flexibility in specifying criteria for your list. Here are the options:

•Date. For this option (the default), all you can specify in addition to selecting Date on the List Names By combo is the date itself. Once you select a date using the date edit box, all names who were present for any attendance event on the date selected will be included in the list.

• Attendance Event. This option causes the Attendance Event combo to appear on the dialog. You must now select both a date and an attendance event. Names that match both the event and the date will be included in the list.

• Number of Presents. Use this item if you wish to include names based on the total number of times they attended a given event over any time period you specify.

To enable the program to sort names for this list, you must specify the attendance event, the starting and ending dates (inclusive) for which you wish to test, and then a number to use as the comparator. Select the number, and then specify from the combo to its right if you wish to match that number exactly, that number and more, or that number and fewer.

•Number of Absences. Use this item if you wish to include names based on the total number of times they were absent for a given event for time periods you specify.

First, specify the attendance event, then enter dates. If you are basing the list on a regular weekly or daily list of dates, click either the Daily Fill or Weekly Fill buttons to fill in the dates between the starting and ending dates that you entered (inclusive). If the date list which will form the basis for the list is not regular, enter the date in the first date field and then click the Add Date button. Click on any date not wanted for the comparison in the date list box and then press the DEL button to remove it, or click the Remove Date button.

You may define any number as the comparitor. For example, you can enter 5, and select Exactly, 5 or more, or 5 or less by selecting the item you wish from the drop-down list box.

Because CMD has to find the names based on a "negative", that is, data that is NOT there, this date list must be explicitly defined in order for the program to have something concrete to use as it counts attendance events missed.

Important! Whenever you base your list on the number of absences, you MUST use another item as criteria also, such as Regular attenders or a SS Class/Division. Otherwise, you could get all the names in your data file in a list depending on the values you enter here.