Clerk/Archive > Archive File

The Archive File is a separate physical file that stores the names of former church members. We recommend that you only send the names of actual church members to this file. Do not send names other than members to this file or you will have a difficult time printing accurate clerk reports.

The archive file stores many (but not all) of the fields available when you add a name. These fields may be edited at a later time, printed, and deleted, all from the Archive File dialog. This dialog has tab pages to Browse/Update the file and to Print archive information.

Generally, names are sent to the Archive file from the Delete/Archive dialog which is available only on the Enter/Modify/Delete Names dialog. However, you can also manually enter a name by clicking the + button on the navigation bar.