Some fields in CMD, such as the city or state fields in the Addresses notebook on the Enter/Modify/Delete Names dialog have an additional feature called a history list.

The history list records each entry made in such fields, and makes this list available as a way of speeding up entry of common or frequently entered items into these fields.

For example, if you live and work in Akron, OH, and most of your entries will be people from this city and state, the history list features of the city and state fields will save you time when entering the city and state.

There are several ways to use a history list field to speed up entry:

•Begin typing the first letter or letters of the city (or information appropriate to whatever field you are using). The first item to match what you have entered so far will appear in the box. If what appears is the correct entry, simply press TAB to move to the next field to complete the entry. If the item you are entering does not match, continue typing until either there is a match until you’ve typed in the complete item. If nothing on the list matches, what you just typed will be added once you press TAB to leave the field so that it can be used the next time.

•Open the drop-down box and select an item from the "most recently used" items, which comprise the first four elements on the list.

•Open the drop-down box and select an item from anywhere on the list.

Finish your entry by pressing TAB to move on to the next field.

Maintaining a History List

If you wish to clear, add items to, or remove items from a history list, double-click inside any history list field and a History List Maintenance dialog will appear. Use it to add or delete items as needed.