The By Name page of the Christian Learning dialog allows you to create, update, view, and print learning experiences for individuals in your data file.

Generally, you will use learning experiences from the list of experiences you define on the Define Experiences page so that your entries will be consistent (this makes reporting more accurate).

The following information is basic reference information only for using the By Name page features. Check the user manual or supplemental manual for more information.

Basic Use

To use the By Name page, first start by finding and highlighting the name you wish to work with using the Name Search tools in the upper left portion of the page. Once the name is selected (as denoted by the pointer in the left-most portion of the grid), any learning experiences associated with the selected name will be displayed in the grid area just below the names list.

Just to the right of the names list is the Select Learning Experience combo box that can be opened to display a list of experiences that have already been defined. If the box is empty, then all experiences associated with the selected name will be displayed in the grid. If you wish to limit the displayed experiences to a specific learning experience, open the list of experiences and select the one you want. The items in the grid below the names will then be filtered to include only those learning experiences that match what you selected.

To print a report of the selected name’s learning experiences, click the Print Individual’s Learning Experiences button. If a specific learning experience has not been selected, then all learning experiences will be printed. If a specific learning experience has been selected, then only items related to that specific learning experience will be included.If you click the Include Comments check box before printing, CL will print the list of experiences with any comments that might have been entered.

Adding, Editing, or Deleting Items

You may use the navigation bar to add, update, or delete any item in a learning experience. However, we do not recommend that you add items free-form (that is, without the aid of selecting the item from the Experiences List), or deleting items just because a person did not attend a specific learning experience’s topic. The topics missed also tell a story, and may be useful to see in some of the reports that CL prints.

When adding a single item, click directly in the grid to edit the field(s) for which you have information.

If you wish to add all the topics at one time for a specific learning experience to the selected name, click the Create Entry For Each Topic button, which is located just under the Select Learning Experience combo box. This allows you to assign a name all the topics associated with a learning experience. This is often the most useful way to do it when the items are specific and known in advance, such as a list of specific items that will be included in a Bible study course, or for a scheduled list of classes that will be taught on dates already set aside.

To delete a single topic, click on the topic in the grid and then click the – icon in the grid’s navigation bar. The Delete Topics for Selected Name button will allow you to delete all topics for all learning experiences if no specific learning experience is selected. If, however, you have selected a learning experience, click this button to delete all the topics only associated with the selected learning experience.

Sorting

There is a Sort By combo box just above the grid near the middle. Normally, items in the grid are sorted by Sequence within a Learning Experience. However, you can select other sort orders if you wish. To change the sort, open the list box and select the sort order you’d like to use.Sequence Field.

Note that there is a horizontal scroll bar in this grid. If you scroll it to the right, you’ll see the Sequence field. There was not room to show it permanently like the other fields in the grid, however you may need to change the Sequence of a topic occasionally, so you can make those changes as needed by scrolling to the right.