Printing Lists and Reports > Print Control tab page > Output Forms (Print Names)

If you wish to print a grid of attendance for any group of names for any range of dates for any attendance event, select the Attendance Grid option on the Output Forms combo box on the Print Control page of the Print Names dialog.

When Attendance Grid is selected, the following controls will help you determine which list of dates will appear in the grid:

•Names To Print. If you wish to limit the names included in the grid only to those names that have already had some attendance marked for them (even if they have nothing in the range of dates that you define), click the Names in Attendance File option. If you wish to include every name that matches the selection criteria you defined on the Selection page, click All Names.

•Event. Use this drop-down combo box to select the attendance event.

•Date Range. There are two date combo boxes that may be used to set a range of dates. You can either type in a standard date, or you can click the calendar icon on the right edge of the date edit boxes to pick the date from a pop-up calendar. The grid can display up to 30 attendance dates in a single grid.

•Interval. You can select three types of intervals: weekly, daily, or custom

.Select weekly interval if you are printing attendance for an event that occurs weekly such as a worship service or mid-week service. Select daily interval if you need to display attendance for an event such as an outreach program that runs for a limited time on consecutive nights. Note that you can remove any night from the list later on in those cases on which an event does not take place.

Select custom interval if you need to select one or more dates for the dates list that are irregular, such as monthly church board or finance committee meetings.

•Dates List Box. The Dates List box displays all the dates that will appear in the actual printed grid.

Remember there is an overall limit of 30 attendance dates per grid, so if the date range you selected above brings in more than 30 dates, you'll be warned to remove a couple of them.

There are several buttons which allow you to populate the Dates List Box

•Fill. Click this button when you've selected a range of dates using both date edit boxes above. The grid will be filled with dates based on the interval that you have selected.

•Add. Use this button to add one date at a time, taken from the date edit to the right of the Date Range label. This enables you to enter an irregular series of dates for your list.

•Remove. If you need to remove one or more dates, click on the date you wish to remove and then click Remove. This will be useful, for example, in those situations where you are running a church program 5 nights a week for two weeks and wish to track attendance for each night. To accomplish this most quickly, select the starting and ending dates, select daily as the interval, click Fill, and then click on and remove the 2 days each week the program will not be running. This may be quicker in some instances than creating a custom list.

•Clear. This clears out all the items in the Dates List Box.

•Save/Retrieve. If you need to print an attendance list frequently that uses the same dates, you can save the dates list if you wish for later recall. When the Dates List Box is blank, the button says Retrieve. Click it to find and load any attendance grid files you have saved. Note that the file does not save the event. When the Dates List Box is populated, the button will say Save. If you wish to save the list of dates in the Dates List Box, click the Save button. Give the list a name that will help you to identify it easily later on.